Company

BGRS is a leading global provider of relocation services, technology and knowledge. Our portfolio consists of operating lines in global relocation services, home valuations, move programs & related services, and technology platforms that add value for our customers. Our employees operate from regional offices in Asia, Europe, North America and South America to support the success of our clients and their relocating employees around the world. 

Project Coordinator

BGRS is looking for a Project Coordinator to provide administrative support to the Client Services Department. The Project Coordinator will organize and support daily activities, projects, meetings and travel for department leadership and assist on departmental initiatives. This role will interact with all levels within the organization, as well as clients, vendors and business partners. The Project Coordinator role is fast-paced and requires attention to detail, exceptional organizational skills, strong communication skills, the ability to self-manage and the poise and professionalism to represent and be the face of the company. It’s an extraordinary opportunity to learn and grow in a global organization.

Responsibilities

• Provide administrative support to departmental leadership for the Client Services department, which may include but is not limited to calendar maintenance, expense reports, prepare and plan meetings/events, coordinate domestic and international travel arrangements, prepare correspondence, special projects as assigned, etc.
• Follow-up on various to-do items and projects on behalf of the departmental leaders as requested
• Provide organizational assistance and support for department and company initiatives and projects
• Maintain department and company records and information including organizational charts and client data
• Compile regular and special reports using established formats and procedures
• Answer, screen and route incoming phone calls and e-mails, responding independently and providing as much Client service as possible when requested
• Handle highly confidential information with the utmost discretion
• Document and maintain minutes for special meetings and/or special projects
• Prepare and edit correspondence, presentations and other internal and external communications
• Provide back up and vacation coverage for receptionist responsibilities
• Organize meetings / teleconferences (regularly scheduled and ad-hoc) and send out meeting notices to participants

Qualifications

• Bachelor’s Degree preferred
• Minimum 2+ years of administrative experience strongly preferred
• Must be well organized with excellent communication skills, professional presence and an ability to multitask
• Self-starter with the ability to work with minimal supervision
• Experience with office administration procedures, equipment and filing
• Ability to work independently in a fast-paced environment
• Strong coordination skills and ability to balance multiple tasks and prioritize work in order to meet deadlines
• Excellent MS Outlook, Word and Excel skills, including proficiency in PowerPoint
• Experience with Visio preferred
• A high degree of professionalism and a commitment to excellence
• Exceptional customer service skills with a focus on external and internal clients
• Independently exercise good judgment, discretion and sound reasoning in making decisions
• Team player who is willing to assume additional responsibilities and work as needed

As an Equal Opportunity Employer, BGRS embraces diversity and, as such; is dedicated to considering all qualified applicants without regard to race, color, gender, religion, national origin, disability, age, sexual orientation, marital status, pregnancy and parenting status, protected veteran status and any other characteristic protected by law. Employment may be subject to additional background checks, drug testing and fingerprint processing.