Role Overview:

The Administrator will provide overall administrative support, including improving on office procedures, coordinating with suppliers, and processing invoices and claims in a timely manner. Accurate input of information within a fast paced environment that requires flexibility is critical to success in this position.

The successful candidate will have a positive attitude, be able to work in a team setting, display good judgment, be detail oriented, have exceptional administrative skills including record keeping and have strong computer proficiency skills in Word, , e-mail, and various other software programs.

Primary Responsibilities:

• Accurate and timely processing of Transferee Expense Claims.

• Complete and accurate data entry and Scheduler management for respective team(s), as instructed by Supervisor.

• Accurate completion of files and input of information To be knowledgeable on CAF IRP policies, Clarifications and approved Brookfield GRS processes.

• Review documents received from Transferees and Suppliers, taking next steps as per AWIs.

• Book moves and make travel arrangements, as needed.

• Sort and distribute mail/email/fax.

• Reception duties as required.

• Make recommendations to improve office procedures and maintain an effective file management system both online and on site.

• Complete courier and Xpress Post as required. Ensure waybills are completed accurately.

• Operate office equipment systems such as photocopier, fax, computer, and shredder.

• Provide input and recommendations for changes/improvements to practices, procedures, manuals and forms including office procedures.

• Assist team members, Team Leader and Supervisor when required.

• Other duties as required in a changing work environment.

Qualifications:

• Computer proficiency in a Windows environment i.e. Word, Internet, e-mail, and various software programs.

• Excellent administrative skills, including record keeping

• Accurate keyboarding/data entry skills are essential.

• Knowledge/experience in relocation, residential real estate, legal office procedures, basic accounting and/or banking would be an asset.

• Self-starter with the ability to work with minimal supervision in a fast-paced environment.

• Strong verbal and written communication skills.

• Client service oriented with excellent telephone manner.

• Analytical and detailed oriented with effective time management skills.

• Projects and maintains a professional image and positive attitude.

• Bilingualism is an asset

• Must assist team members by sharing workload.

• Flexibility with work hours.

• May be required to be telephone accessible outside of regular working hours in some circumstances.

Other:

• Reliability status security clearance granted by CIISD, PWGSC; the security clearance application will be facilitated via the Brookfield GRS–GS Company Security Officer (CSO).

• Will require flexibility with working schedule.