BGRS is looking for an Executive Assistant to provide a variety of executive administrative support to 3 Executives, from the IT, Human Resources and Finance divisions located at the 39 Wynford Drive office.  The successful candidate will interact with all levels in the organization, as well as external clients and suppliers.

This role requires attention to detail, exceptional organizational skills, strong communication skills, the ability to self-manage and the poise and professionalism to represent the company’s executive leadership. It’s an excellent opportunity to learn and grow in a global organization.

Primary Responsibilities:

• Provide administrative support to three Executives, which will include meeting scheduling, preparation of expense reports, meeting and events co-ordination, arrangement of all domestic and international travel arrangements, prepare correspondence and assist with presentations as required.  Will be expected to also provide administrative support and resourcing to the senior teams of these 3 divisions as required.
• Process IT purchase orders and purchase requisitions using the company’s expense management system.
• Assist with the preparation of business presentations through the use of excellent PPT skills.
• Assist with the coordination of live Town Halls for the CEO on a quarterly basis, including managing the video conference, making the arrangements for the Toronto based presenters and managing the registration process for the Toronto office.
• Prepares excel spreadsheets as required.  Assist with expense tracking and budget preparation.
• Assist the IT team with managing the time tracking tool (Replicon).  Prepare weekly reports and flag any variances .
• Organize all internal group meetings in Wyford including room bookings and email invites.  Responsible for any catering as required.  Provide administrative assistance to other Senior Leaders when they are on business travel to the Wynford office.
• Handle highly confidential information with the utmost discretion
• Document and maintain minutes for meetings and/or special projects
• Prepare and edit correspondence, presentations and other company-wide messages
• Assists with various projects as required in the form of being a tester and/or by providing project coordination support

Qualifications:

• Bachelor’s Degree or equivalent combination of education and experience
• Minimum 5+ years of administrative experience working with senior management
• Must be well organized with excellent communication skills, professional presence and an ability to multitask
• High degree of confidentiality, tact, discretion and judgment
• Ability to work independently in a fast-paced environment
• Demonstrated self starter who will regularly seek out ways to provide support and assistance
• Strong coordination skills and ability to balance multiple tasks and prioritize work in order to meet deadlines
• Excellent MS Outlook, Word and Excel skills, including superior proficiency in PowerPoint
• Technologically savvy with the ability to adapt to new applications and technologies
• Demonstrated ability to maintain composure and professional demeanor during periods of high volumes and change
• Flexible and open to continuous change
• Excellent customer service skills and communication skills (including written skills)
• Detail oriented

BGRS values diversity in the workplace and is an equal opportunity employer. We are committed to providing an inclusive and accessible environment. We thank all candidates who apply, however, only those selected for a personal interview will be contacted. If you require accommodation, please let us know. We will work with you to meet your needs.