Openings >> Manager, Procurement
Manager, Procurement
Summary
Title:Manager, Procurement
ID:4527C
Location:Toronto, ON
Description
Company

BGRS develops and implements comprehensive talent mobility solutions for corporate and government clients worldwide. With deep industry experience and unparalleled insights on the future of talent mobility, we enable our clients to craft mobility programs that will empower them to attract, retain and develop top performers.

Primary Responsibilities

Procurement:
  • Manage procurement activities for specified commodities including Telecom, Travel and Marketing/Print services in North America.
    • Handle incoming Purchase Requisitions (PR) through ePurchase for the commodities/services under area of management; close and complete outstanding PRs in a timely manner. Assign Confirming PRs to appropriate ‘Commodity Managers’, if required
    • Conduct research, analyze and monitor buying trends and supplier spend to identify and implement opportunities for cost savings from either price, usage, or process improvements
    • Supervise and manage quarterly reviews with primary suppliers, govern supplier relationships and build effective partnerships
    • Run the preparation and issuance of bids; evaluate, select and award contracts; coordinate contractor/supplier set-ups
    •    Negotiate contracts, renewals, name changes and formulate policies with suppliers
    • Generate and review reports with Department Heads and Senior Leadership Team (SLT) to ensure compliance with T&E Policy, effective cost management and identification of saving opportunities
    • Manage travel rewards program: tracking and use of rewards program with airlines, hotels, corporate cards (Citi and Amex)
    • Conduct Vendor Due Diligence (VDD), Anti Bribery and Risk Assessment for engagements with new and existing suppliers for the following commodities: travel, corporate card, print, marketing, advertising, telecom, professional services, HR Services, Temporary labour
    • Review travel spend and analyze overall spend (including compliant and non-compliant transactions). Follow up with AP or individuals on non-compliant transactions or advise on cost saving opportunities
  • Manage wireless communications in Canada, including contract management, review and analysis of available plans and usage, upgrade eligibility, and setting up of travel packs for roaming purposes
  • Act as Purchasing system administrator
    • Monitor the smooth functioning of the new ePurchase system across North America and seamless operation of the Sharepoint purchasing database across international offices. Ensure all requisitions are created through one of these applications; troubleshoot system or operational issues with GeP Support Team, IT Help Desk and Office Managers/Requisitioners; oversee updates to Standard Operating Procedures (SOPs) for ePurchase and Sharepoint PR database
  • Management and administration of the Corporate Card program globally (US, Canada, London, Bangalore, Singapore, Hong Kong) with Citibank and Amex
    • Follow up on delinquent accounts
    • Address cardholder issues, concerns, ad hoc requests to increase credit limits, new card application and termination
    • Work closely with BAM (North American and Europe) and Citibank on implementation of program changes, updates, issues.
  • Work with business partners and suppliers on any new procurement processes; ensure such changes are implemented in a seamless and efficient manner. Conduct any training required to improve process efficiencies
  • Oversee and maintain Procurement web pages by periodically adding/editing content and directing Company employees to these sites. Other projects or duties, as assigned
  • Guide Accounting department with the review, reconciliation and coding of supplier expenses under Shared Services
  • Other projects or duties, as assigned
People Management
  • Task manage the Procurement Lead position in Bangalore, India with respect to purchasing and vendor management of commodities/services across 5 offices in APAC/EMEA regions and 3 different time zones
Facilities Portfolio Management:
  • Run and analyze abstracts from office leases. Complete template with lease details and submit information to CBRE for inclusion in Harbor Flex
  • Prepare quarterly Facilities reports for CEO/CFO, which detail leases, activities over the previous quarter, capacity utilization and annualized costs at capacity and utilization
  • Act as a single point of contact between CBRE and Brookfield AP/AR departments to ensure that there are no discrepancies between monthly rents paid and projected on Export reports. Also, work with AR to ensure all rentals on sub-lets are received on time
  • Oversee and update portfolio, capital appropriations and project reports, including Management Fees, Billing/Invoicing for BGIS
  • Assist People Manager with budget preparation for global facilities
    • Collating info received from Procurement team members
    • Reviewing and preparing facilities budget for global offices
  • Management of MFDs in Canada with Xerox including but not limited to:
    • Administer the installation and removal of copiers/miscellaneous Office Equipment across Canadian office locations
    • Manage maintenance and physical moves of such equipment
Project Management:
  • Manage Project calls, MS Project schedule and task tracking for projects related to: Office closure, opening, new construction, re-stacking, etc. for Canada which includes:
    • Move coordination, managing services/supplies, supplier notification, etc.
    • Manage furniture layouts and maintenance, while coordinating with Technology, Facility and other Shared Services teams
    • Manage implementation with new/existing supplier for sourced products/services (i.e. system integration, etc.)
Finance/Accounts Payable:
  • Oversee, reconcile, approve, and process invoices, POs and PRs in a timely manner, while ensuring appropriate accounts are charged and sign-offs obtained based on prescribed approval limits
  • Coordinate with AP and vendors on invoice issues, vendor set up, PO Modification, etc. Guide Accounting department with the review, reconciliation and coding of supplier expenses under Shared Services
Office Management - Toronto:
  • Supervise all internal moves (equipment and furniture), including any reconfigurations. Work closely with IT to ensure proper reconnection of network and phone lines, as applicable
  • Schedule preventative maintenance and repair calls, as needed
  • Coordinate all maintenance and repairs to furniture, office space and general equipment, including evaluate and recommend space modifications
Qualifications:
  • Bachelor’s Degree in Business or higher. Certificate in Purchasing or working toward Supply Chain designation desirable
  • At least 5 years in a progressively challenging role
  • People Manager or team lead experience is desirable
  • Excellent data and value analysis skills
  • Strong inter-personal, negotiation, problem-solving and research skills
  • Excellent communication skills (both oral and written) and an ability to deal effectively with all levels of management, staff and external suppliers
  • Excellent organizational skills with demonstrated ability to schedule, organize and complete work in accordance with numerous deadlines
  • Attention to detail and excellent customer service and follow-up skills
  • Intermediate to Advanced knowledge of MS Office, including Word, Excel, Power Point and Project

BGRS values diversity in the workplace and is an equal opportunity employer. We are committed to providing an inclusive and accessible environment. We thank all candidates who apply, however, only those selected for a personal interview will be contacted. If you require accommodation, please let us know. We will work with you to meet your needs.






 

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