**This is a One Year contract position.  (20-25 hours per week) **

The Accounts Payable Administrator is responsible for accurate and timely Operational (client related) Accounts Payable disbursement processing and back up coverage of Corporate Overhead invoice and disbursement processing.  The Accounts Payable Administrator ensures payments are issued on time and by the appropriate and most cost effective payment method possible and provides courteous and timely response to internal and external inquiries.  

Primary Responsibilities: 

• Generate and upload operational (client related) payments within established deadlines
• Generate disbursements via paper cheque, EFT/ACH, wire transfer, or on line banking including obtaining required signatures and/or electronic approvals for same
• Communicate daily cash requirements to Treasury department via established mechanisms
• Provide timely, courteous and professional response to vendor and inter-departmental phone and email inquiries (within 24 hours)
• Generate and upload Positive Pay files to bank for cheques issued
• Investigate and resolve Positive Pay exceptions and EFT/ACH rejections
• Initiate stop payments and process voids in AP system including reissue as required
• Provide wire payment remittance detail to vendors via e-mail (if not automated)
• Review incoming invoices to ensure they include all required supporting documentation and a valid PO number (where required)
• Upload invoice image and enter relevant invoice data points into ePurchase system 
• Match invoice to Purchase Order (where required)
• For Service PO’s – match invoice then route electronically for validation/approval
• Action invoices in Exception status; follow up and escalate (when required) on invoices pending approval or goods receipt
• Prepare non-PO invoices for entry where required (ie. When expense is distributed to multiple cost centres) by completing “Invoice Header” in Excel
• Enter non-PO invoices into system (create Confirming Requisitions) for any invoices that do not require a PO – route same for validation and approval
• Determine whether or not vendor already exists in system; if new vendor, forward to eSupplier mailbox for set up
• Pull invoice copies from digital archive as required
• Vendor statement reconciliation
• Other duties as assigned

Qualifications:    
  Education and/or Experience

• Minimum 2 years Accounts Payable work experience
• Accounting/finance experience and/or courses an asset
• Experience using Great Plains, Solomon and ePurchase a definite asset

  Skills and Abilities

• Able to process a high volume of transactions accurately and efficiently
• Excellent written and oral communication skills
• Responsive to changing priorities and requirements
• Courteous and professional attitude toward external and internal customers
• Proficiency in MS Excel, Outlook

• Motivated self-starter
• Takes pride in his or her work product
• Customer first attitude
• Enjoys taking on new challenges
• Highly adaptable to change
• Team player
• Responsible and accountable for expected results